On the Job: Let's Do Coffee

Sometimes it pays to be outgoing and friendly. In the first few weeks of my new position, I've talked to a lot of people, sometimes one-on-one and sometimes in groups. These sessions have proved quite valuable to my new role. Meetings have a bad reputation but there are not a four letter word.

While a lot of modern office work can be conducted via e-mail and over the phone, these conveniences cannot replace person-to-person contact. Meetings are often the bane of office life, but they do serve a good purpose. If you set your parameters ahead of time, and find a convenient time for those involved, then meetings can be one of the best ways to get things done. Meetings don't spring up out of  nowhere, they have to be planned and scheduled. So, pick up the phone (or drop by an office), set an agenda, and get together in the conference room.

Dilbert makes meeting seems pointless. Many meetings can indeed be superfluous... at least for some parties. Before you hold a meeting make sure you need to. Once you have a valid reason and goal to contain the meeting's length and discussion, you can go ahead and schedule your session.

A good meeting:

• Involves only the necessary parties
• Has a set goal (or outcome)
• Follows an agenda
• And gives time for all parties to have input

Most importantly, a good meeting:

• Is not busy work.

Never hold a meeting just because you think you should. Nothing good will come of it. Meet only if and when you have something to discuss. When you do things right, meetings can be an incredibly valuable tool.